We at Ace Professional Business Services respect your right to privacy and comply with our obligations under the General Data Protection Regulation. The purpose of this Privacy Statement is to set out how we deal with personal data provided to Ace Professional Business Services while visiting the Ace Professional Business Services website - www.aceprobusiness.ie and other individual Ace Professional Business Services association websites under Ace Professional Business Services management - view a list of other Ace Professional Business Services sites.
Any links to other external websites are clearly identifiable as such, and Ace Professional Business Services has no responsibility for the content or the privacy policies of these other websites. While we take care of the safety of information on our websites on an ongoing basis, if you are not happy with this Privacy Statement you should not use any of our websites.
ACE PROFESSIONAL BUSINESS SERVICES PERSONAL DATA COLLECTION AND MANAGEMENT
1. Types of information collected by Ace Professional Business Services
We collect and further process two types of information:
This is data that identifies you or can be used to identify or contact you and may include your name, address, e-mail address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised and telephone number. Such information is only collected from you if you voluntarily submit it to use and we use it to deliver Ace Professional Business Services services and information to you. Ace Professional Business Services collects personal data in the following circumstances.
Ace Professional Business Services may communicate with to provide business services. These contact details are collected on a business to business basis.
In addition, companies may provide employee details to Ace Professional Business Services when seeking services from Ace Professional Business Services.
Other personal data processed by Ace Professional Business Services are for attending Ace Professional Business Services events.
We will also have supplier contact details which will contain individual names.
In addition, Ace Professional Business Services processes personal data of employees.
The Ace Professional Business Services website is not intended for children and we do not knowingly collect data relating to children.
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.
2. Purposes for which we hold your Information
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.
We will process any Personal Data you provide to us for the following purposes:
- to contact you if we are to respond to any communications from you
- to confirm your identity
- to process any orders from you i.e., event bookings or publication purchase
- to review and update our client contact details
- to notify you of changes and updates to our services and to our websites
- to be used in statistical reporting regarding our web activities
- to provide you with eZines and newsletters for which you subscribe (please see section 6 for further details)
- to provide you with training which either you or your employer have requested
- to be considered for business Awards
Employees and Job candidates
If you apply to work with Ace Professional Business Services we will use the personal data you give us during the recruitment process and will retain it for one year after your recruitment process ends unless otherwise obliged by law to retain it. We will only share it with our recruitment agencies and contractors if they are party to the process and to check references with third-parties nominated by you. We may keep de-personalised recruitment statistics for our own internal purposes but none of this data will identify you.
When you attend an Ace Professional Business Services event, we will need your name, email address, payment information and, in some cases, your dietary preferences. This information is necessary and used by us in organising and administering the event. We delete event attendance data within a maximum of 14 months (and maybe less depending on the event). if the event is an annual event we will hold your contact details to let you know when it is next being held. We normally handle Ace Professional Business Services events ourselves but may occasionally use event managers who are GDPR compliant. Where this happens, we ask those external event managers to display their privacy statement to those with whom they interact with on Ace Professional Business Services's behalf. If you are a speaker at an Ace Professional Business Services event, we will publicly promote your involvement via Twitter, LinkedIn, media interviews, emails and webinars. This data may continue to be processed by those platform providers after the event has ended.
3. Disclosure of information to third parties
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we may occasionally inform third parties of the number of unique users who visit our websites, the demographic breakdown of our community users of our websites, or the activities that visitors to our website engage in while on our website.
We will not disclose your Personal Data to third parties unless you have consented to our doing so. We will, however, disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court, workplace relations forum, regulatory order, or other statutory requirement.
We may occasionally transfer personal data outside the EEA but will not do so without your permission nor without appropriate assurances on the adequacy of data privacy protection commitments.
The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. Any transmission of data is therefore at your own risk. Once we receive your data, we use appropriate technical and physical security measures, including firewalls and anti-virus protection to protect your personal data, from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to. Our suppliers are also required to use appropriate data protection compliance measures. We will continue to revise policies and implement additional security features as new technologies become available
Credit card details processed on line are via a secure on-line payment and Ace Pro Business Services does not have access to this information. However, credit card payments by via telephone/email/fax will only be retained until payment for the event has been successfully completed.
We keep finance information for invoicing purposes for seven years as required by revenue.
We will keep training data for as long as is necessary to provide the training in question and to deal with outstanding financial, exam or accreditation details.
Where you have enquired about Ace Professional Business Services and have consented to us communicating further with you we will keep your contact details for up to 14 months.
If you unsubscribe from Ace Professional Business Services communications, we will delete your contact details promptly.
6. Newsletters and eZines
You can subscribe to a number of newsletters and eZines on our website , by completing the relevant online subscription forms. When you complete these forms, we record and save the content you input. We use this data to:
- send you the newsletters; and
- analyse the number of subscribers and the types of industries that are interested in our publications in order to tailor future content.
If you want to stop receiving our newsletters or eZines, you may do so at any time by using the Unsubscribe link in every issue. Your email address may be retained to ensure you no longer receive communications from which you have unsubscribed.
8. Your rights
When we use your personal data to provide you with Ace Professional Business Services (such as events and information), you have the following rights:
- be informed about processing of your data – which this Privacy Statement does
- access your personal data
- object to personal data processing
- object to any direct marketing – either use the ‘unsubscribe’ button on our emails or contact us directly by email to firstname.lastname@example.org
- personal data portability – if and when it arises
- have your data rectified if its inaccurate
- erasure (in some circumstances)
- have your data restricted or blocked from processing where appropriate
To exercise any of these rights, please email us at email@example.com.
If you are not happy with the way we have handled your data, and are unable to resolve the issue with us personally, you can complain to the Data Protection Commissioner.
9. Changes to the privacy statement
Any changes to this Privacy Statement will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use Personal Data in a manner significantly different from that stated in this Website Privacy Statement, or otherwise disclosed to you at the time it was collected, we will notify you by e-mail, and you will have a choice as to whether or not we use your information in the new manner.
If you have any questions regarding the above statement please contact us at firstname.lastname@example.org.